2. Public's Right to Know
A.2.01 - Application for Documents:
Persons desiring to review information maintained by the System, and classified as Public Information, shall submit their request, in writing, on forms provided by the System or in any other written manner that complies with the Texas Public Information Act. The application shall properly identify the information, to be inspected.
The requestors name and address must be set forth on the application. A picture identification card, such as a driver's license, may be required to verify identity.
Applications shall be handled in the order in which they are received.
A.2.02 - Documents Unavailable:
In the event the requested documents are in active use, or in storage and, therefore, unavailable at the time the request is submitted, the Public Records Coordinator of the Office of General Counsel or designee shall set forth this fact in writing to the requestor, and set a date and hour when the requested material will be available for inspection.
A.2.03 - Creation of New Information:
The System is not required to prepare or create new information requested by a member of the public. The Public Information Act does not require the System to prepare or generate information in the specific form that may be requested by the public.
A.2.04 - Designated Inspection Area:
Persons inspecting information may do so only in a designated inspection area, and a System employee shall be available for assistance.
A.2.05 - Copy Limit:
The Public Records Coordinator of the Office of General Counsel or designee may reasonably limit the number of pages that can be copied and supplied during a person's visit, the reasonable capacity of the available personnel and machines. Copies that cannot be provided during the person's visit will be made and mailed to the requestor in the order in which the request was received.
A.2.06 - Inspection Hours:
Documents may be inspected during regular System business hours.
A.2.07 - Request for Information at Public Meeting:
Persons requesting information, in a written form, at a public meeting (Board meeting, hearing or the like) shall be directed to follow the procedures outlined in this policy.
LSCS Policy Manual Section adopted by the Board of Trustees on August 7, 2008