1. Expense and Travel Reimbursement
F.1.01 - Expense Reimbursement
The Vice Chancellor for Business Services and Chief Financial Officer ("CFO") will prepare and distribute procedures to enable employees to be reimbursed, or to receive advances for reasonable and necessary travel expenses (including the cost of transportation, meals, registration and lodging) provided such travel is:
a. approved in advance by the appropriate administrator as necessary and important to achieve System business objectives;
b. supported by the appropriate budget; and
c. documented by appropriate receipts supporting the business purpose and actual expenses.
F.1.02 - Personal Automobile
Employees who are required to use personal automobiles for travel directly related to System business shall be reimbursed for such travel on a mileage basis. The rate of such reimbursement shall be determined annually.
All employees who use their own or rented vehicles while conducting college business must maintain minimum insurance coverage as required by the statutes of the State of Texas.
If any employee's own vehicle or rented car is lost or damaged by fire, theft or collision while on college-related business, the cost of repair must be covered by the owner's/driver's insurance.
LSCS Policy Manual Section adopted by the Board of Trustees on August 7, 2008