3. Refund Policy
B.3.01 - Withdrawal for Military Service:
If a student withdraws because he or she is called to active military service, LSCS, at the student's option, shall:
a. refund the tuition and fees paid by the student for the semester in which the student withdraws;
b. grant the student an incomplete grade in all courses by designating "withdrawn-military" on the student's transcript; or
c. as determined by the instructor, assign an appropriate final grade or credit to a student who has satisfactorily completed a substantial amount of coursework and has demonstrated sufficient mastery of the course material.
B.3.02 - General Policy:
The System, as soon as practicable, shall refund tuition and mandatory fees according to a published schedule.
Note: Title IV (Federal Pell Grant, FSEOG, FFE Loans) aid recipients are subject to a different policy upon complete withdrawal from classes (See B.3.05, below).
B.3.03 - Schedule of Refunds - General Refund Policy:
For Coordinating Board-approved semester-length courses for which semester credit hours are awarded:
a. If the college cancels or discontinues a scheduled course, a 100 percent refund is granted.
b. If a student drops a course, or totally withdraws, prior to the first day of class, a 100 percent refund is granted (EXCEPT for the registration fee).
c. During the fall or spring semester, if a student drops a course:
i. During the first five class days, a 80 percent refund is granted.
ii. During the second five class days, a 70 percent refund is granted.
iii. During the third five class days, a 50 percent refund is granted.
iv. During the fourth five class days, a 25 percent refund is granted.
v. After the fourth five class days, no refund is granted.
d. During the six-week summer semester:
i. During the first, second, or third class day, a 80 percent refund is granted.
ii. During the fourth, fifth, or sixth class day, a 50 percent refund is granted.
iii. After the seventh class day, no refund is granted.
B.3.04 - Schedule of Refunds - Flex Entry and Non-Semester Length:
For flex entry and non-semester-length courses, with a census date other than the 12th class day (fourth class day for a six-week summer semester):
a. Prior to the first class day, a 100 percent refund is granted.
b. After classes begin, as per prescribed formula.
B.3.05 - Schedule of Refunds - Title IV Assistance Refund Policy:
Students who totally withdraw prior to the 60 percent date in the enrollment term will have to return money to both the federal government and LSCS based on the following guidelines:
a. The percent of the term that the student completes will be the percent of the amount of Title IV assistance that the student earned.
b. The percentage earned will be calculated and the remaining amount not earned by the student received will be returned.
c. LSCS's Financial Aid Office will notify the student of the amount of money that the student needs to return to the federal government and LSCS. The student will have 45 days to repay the money.
d. The student must repay the full amount, or make payment arrangements with the Department of Education, in order to maintain eligibility for Title IV funds.
e. The student must repay the school funds, make satisfactory repayment arrangements with LSCS's business office, or the student will be denied future registration, transcripts and grades.
f. The refund will be returned to the Title IV programs in the following order:
i. Unsubsidized Stafford Student Loans;
ii. Subsidized Stafford Student Loans;
iii. Plus Loan Program;
iv. Pell Grant Program;
v. SEOG Grant Program; and
vi. Robert C. Byrd Honor Scholarship