Travel Expense Guidelines
Mileage
A. Mileage, parking and toll road charges
1) Mileage is reimbursed at the approved rate per mile published by the Internal Revenue Service. The District Finance office will announce new rates and their effective dates, as the information is received. Daily miles traveled must exceed the employee’s normal daily driving distance between home and the regular work location.Reimbursement will be for the excess distance traveled (home to location minus home to work mileage). Refer to the approved mileage between Lone Star College System locations for mileage calculations. This mileage information is distributed by the District Facilities office.
2) Parking and toll road charges will be reimbursed when original receipts are attached.However, an employee may request reimbursement at the reduced EZ Tag rate for toll road charges, without submitting receipts.
3) For reimbursement, a Personal Vehicle Mileage Reimbursement Form (sample form available in Forms Appendix 5.6) should be completed.